Screen Shots

The following screen shots are from the template designed for law offices. Please keep in mind that the Tracker can be custom designed to meet your needs. You designate the field names you want to be displayed about each item you intend to track. For instance, where a law office may choose 'Client Name,' 'Client Number' and 'Client Matter' as the predetermined fields, your office may choose fields such as 'Project Name,' 'Project Manager,' 'Project Description' and 'Project Status' to track the location and progress of your project folders.

If you want a much more hands-on experience you can request demo information and obtain a username and password, along with instructions to access your own demo version of the Tracker. Demo Request Link

Scan In click to enlarge Scan In - Users will see this screen when they log into the Tracker and immediately be able to quickly scan files to their location. Once a file has been scanned the program will alert the user that the file's location and history have been updated accordingly. The speed and efficiency of the program allows users to continuously scan new items with a typical delay between scans of less than a second. This enables the user to scan multiple items without a noticeable delay between items even with multiple users accessing the program at one time.
click to enlarge Scan Out - This function allows users to quickly scan items to another location. The typical application for this function would be to give office staff the ability to check items out to office executives. The program keeps track of both the location being scanned to and the person scanning the item for user accountability (read more about user accountability below on the details function).
click to enlarge Details - The details screen allows users to see all information stored for a particular item. It first shows the item's demographic information. These fields are highly customizable for each particular application. The screen shot to the left shows the typical information for use in a law office. Once you decide Tracker by SDS is the right solution for your office you can choose the fields you want to be stored. A medical office may find it useful to store fields such as Patient Name, Known Allergies, Insurance Information, etc.

The details screen also shows the item location information and the time it was last scanned there. In the actions field a user can choose from this screen to check the item to them self.
click to enlarge Find - As the title suggests, this is the page where users are able to locate missing files. Searches can be executed on any of the fields in the database and all the matching items will be displayed at the bottom of the page. In the results section there will be a link for each resulting item that will take you to the details screen and display the corresponding information as mentioned above.
click to enlarge New File - On this screen users with the proper permissions (read more about permissions on the admin screen) can enter new items into the database. There is a blank for each field in the database that can be filled or left blank. Once the user submits the information, the item will immediately be placed into the database and be ready to be tracked or searched throughout the office. The initial location will be set to that of the person creating the entry.
click to enlarge Statistics - Here users can see a real-time accounting of how the Tracker is being used in the office. Typical statistics include the number of scans, items in the database and number of users.
click to enlarge Administration Panel - Access to this area of the Tracker is limited to users with administrator permissions. From this page the admin can create, edit or delete users. Administrators can also edit items in the database as well. Locations are places where files can be scanned but are not considered users. A typical subscription to the Tracker will include a set number of users and unlimited locations.


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