Tracker - Streamline Your Office

The Barcode Tracker by Sun Data Solutions is the easiest solution to eliminate wasted time looking for documents, files or other items in your office.

The success and growth that Sun Data Solutions has experienced is due in large part to the word-of-mouth recommendations from our customers. If you know of someone that may benefit from an SDS custom solution please consider telling them about your experiences.

Reduce costs and boost productivity by easily tracking the exact location of every file, document or other item in your office.

The Barcode Tracker's desktop tools allow staff to locate and retrieve items without a paper chase. No more wasted time searching for misplaced items.

  • Provides services in a familiar Web interface needing little training
  • Streamlines and manages repetitive business processes
  • Provides efficiency and dashboard tools at every desk
  • Ends searching and broadcast emailing to find paper records
  • Transaction history for user accountability
  • Statistical reports for productivity, usage and history
  • Customizable fields relevant to your particular use

Easy Startup and Installation

Getting set up is easy with the Tracker. Begin by bar coding each document, file, video or other item you want to track in your office. SDS can supply you with bulk labels of various materials and formatting depending on the specific application or you can produce your own barcode labels.

Barcode scanners can be easily plugged into each user's computer for simple plug-and-play. Since the Tracker program is accessed via the internet there is no software to install or maintain in the office. Users simply use the internet browser of their choice to securely log into the Tracker program.

Backups and maintenance are taken care of automatically so there is no risk of losing information stored in the Tracker database.

Tracking Items

Once users are logged into the Tracker they can simply scan the unique barcode affixed to or printed on the document, file or other item to update the database with a current location.

Barcode scanning eliminates typographical user error and ensures the fastest and most efficient method for tracking items. With the simple user interface, users can easily find items throughout the office. The Tracker is also available for off-site tracking where only an internet connection and browser are required to access the Tracker program.

Since every version of the Tracker is born from a common template, our customers generally choose the features that best suit their needs. Each user has different needs and before you commit to choosing the Tracker as your solution, you will speak to one of our representatives who can listen to what your needs are and suggest a framework that would be most suitable. We have customers that track files, folders, repair returns, reports, you name it.

Below are some of the features we have built into the Tracker for people like you. Reading through these you will develop a feel for how custom software is built. It is a general framework, improved with your input. Fit to your exact needs. Your Tracker does what you need and nothing more, nothing less.

This feature list is by no means complete. Every day we are building customers new custom functions that help make the Tracker more useful to them.

  • General Framework
  • Advanced Authentication
  • Demographic Information
  • Notes
  • Login History
  • Email Interoperate

Book a Hands-On Demonstration

Sun Data Solutions has an easy to use trial program if you would prefer to have more of a hands-on experience with the Tracker.

There is no commitment and you can test out the demo software as long as you like. You will not need any equipment to test out the Tracker. The instructions will include an explanation about using your keyboard to simulate a barcode being read by a scanner.


Necessity is the Mother of Invention

Sun Data Solutions was founded by an attorney who sought to eliminate the endless paper chase of trying to locate lost or misplaced files and documents. As an answer to this problem the Tracker was born. It has grown into the most popular online program for law, medical, accounting and real estate professionals.

Frequently Asked Questions

How do I access the Tracker?

The Tracker is an externally hosted program that users access via secure capable internet browsers such as Internet Explorer.

What are the benefits of a hosted/online Tracker?

With the prevalence of highly reliable internet connections, there are a growing number of online software programs. The benefits of online or hosted software include multi-platform compatibility and ease of setup and installation. With no computer hardware or software to maintain in the office there is no longer a need to worry about backups, upgrades or hardware failures. Another benefit of an externally hosted program is the ease of access from remote locations without private networks or security concerns.

It is secure?

Sun Data Solutions' Tracker uses the most up-to-date 128-bit data encryption to secure the connection between our servers and end-user computers. Access to the Tracker software is also controlled by username and password. Clients can designate one or more administrators to create and modify access with the administrator control panel.

Is the information I store in the Tracker safe?

We utilize the most up to date server technology to run the Tracker software. All the information stored on our servers is automatically backed up at regular intervals throughout the day.

What equipment or software is required for the Tracker?

Bar code scanners are the only equipment that a typical user will need to purchase. Each user's computer should have a barcode scanner attached to read the barcode labels. Sun Data Solutions recommends a pen-like scanner as pictured on the main page due to their durable construction, small form-factor and reasonable price. Quotes for service can include the costs for scanners for each user, or you can acquire your scanners from any third party vendor of your choice.

How do the bar code scanners work?

Barcode scanner can be the pen or wand type infared scanners or the newer laser scanenrs. They connect to a users computer either in-line with a PS/2 keyboard connection or via USB connector. The PS/2 keyboard connection is a wedge type connector that fits in-line with the existing keyboard. When a user passes the scanner over a bar code label the bar code is translated into numerical key strokes. The scanners reduce user error and make the most efficient use of time, requiring only a fraction of a second to scan each label.

What about the barcode labels?

Labels can be purchased in bulk quantities of 1000 from Sun Data Solutions or if you prefer you can print your own labels with address labels, laser printer address labels and barcode printing software. The barcode labels we typically supply to our customers are manufactured with specialized materials and methods depending on the application. This ensures the best adhesion and durability to prevent destruction or loss of labels through heavy use. The labels can also be printed with your firm or company name.

What are the alternatives for tracking items with barcodes?

There are several companies out there that will set you up with their software that requires special hardware or software to be installed at your location. These systems typically require large investments in time to install and learn to use. The maintenance factor is also burdensome and expensive. You should familiarize yourself with other offerings of these types but don't be surprised when the startup costs exceed your expectations. Even the maintenance costs of most systems is more expensive than our monthly subscription rates. You will see that the Tracker by Sun Data Solutions is a breeze to learn, requires no server hardware and doesn't cost you a dime in maintenance. On top of all that, the Tracker is built to do what you want and nothing more, nothing less. There is no cheaper solution on the market and the time you will save will produce a much greater net benefit to you.